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Case Study: Reducing Cloud Storage Costs for Large Enterprises

Posted on by Ben Tight

Managing cloud storage costs effectively is a top priority for FinOps Directors, Cloud Infrastructure VPs, and CIOs in the rapidly evolving digital landscape. This case study demonstrates how Lucidity’s cloud storage optimization solutions significantly reduced storage costs for a large logistics company, achieving substantial savings and enhancing operational efficiency.

The Challenge

Our client, a large logistics company with 800 employees, faced escalating cloud storage costs. With an Azure spend of $52,400 per month ($628,800 annually) and a managed disk spend of $6,834 per month, the organization sought opportunities to optimize spending and reduce costs without compromising performance.

Key Challenges:

  • Low Disk Utilization: The company’s disk utilization was 37%, indicating significant unused storage capacity.
  • High Monthly Costs: The average monthly bill for managed disks was $6,834, contributing to an estimated annual bill of $82,008.
  • Resource Constraints: The company struggled with managing and optimizing storage resources efficiently.

The Solution

Lucidity implemented its advanced AI-driven autoscaling and storage optimization solution to address these challenges. The solution aimed to increase disk utilization, reduce unnecessary costs, and streamline cloud storage management.

Key Features of Lucidity's Solution:

  • AI Autoscaling: Automatically adjusts storage resources based on real-time demand, ensuring optimal utilization and cost-efficiency.
  • Comprehensive Support: 99.99% availability with 24/7 support through email and phone.
  • NoOps Management: Seamless expansion and shrinking of disks with zero downtime, allowing DevOps teams to focus on strategic tasks.

The Implementation

Lucidity thoroughly audited the company’s Azure storage usage, identifying idle, orphaned, underutilized, and highly utilized resources. Here are the detailed findings and actions taken:

1. Idle/Orphan Resources:

    • 85 disks with 52.2 TB of provisioned capacity had no data.
    • Unrealized monthly cost savings: $2,918.60.

2. Underutilized Resources:

    • 193 disks with 31.26 TB of provisioned capacity, but only 10.7 TB was utilized.
    • Unrealized monthly cost savings: $685.66.

3. Well Utilized Resources:

    • 9 disks with 0.84 TB of provisioned capacity and 0.64 TB utilized.
    • Unrealized monthly cost savings: $25.80.

4. Highly Utilized Resources:

      • 8 disks with 1.3 TB of provisioned capacity and 1.19 TB utilized.
      • Unrealized monthly cost savings: $46.79.
      • Note: Highly utilized disks had a >80% chance of facing downtime, necessitating additional resources soon.
Decover How you Could Save up to 40%

Conclusion

This case study highlights the transformative impact of Lucidity’s cloud storage optimization solutions on a large enterprise’s operational efficiency and cost management. By leveraging advanced AI-driven autoscaling and comprehensive support, Lucidity enabled the logistics company to achieve substantial cost savings and improved storage utilization.

At MetrixData 360, we understand the importance of effective cloud cost management. Our solution Lucidity is designed to help organizations implement FinOps practices and optimize their cloud spending.
Contact us today to learn how we can support your FinOps journey and drive financial success in your cloud operations.

Top Strategies for Automating Cloud Infrastructure

Posted on by Ben Tight

In the fast-paced world of cloud computing, automation is the key to unlocking efficiency, reducing costs, and ensuring scalability. For FinOps Directors, Cloud Infrastructure VPs, and CIOs, automating cloud infrastructure is not just a luxury—it’s a necessity. This blog post will delve into the top strategies for automating cloud infrastructure, focusing on how Lucidity’s storage optimization solutions can play a critical role.

The Importance of Cloud Infrastructure Automation

Cloud infrastructure automation is essential for several reasons:

  • Cost Efficiency: Automation reduces the need for manual intervention, lowering operational costs and minimizing human error.
  • Scalability: Automated systems can quickly scale resources up or down based on demand, ensuring optimal performance and cost-effectiveness.
  • Agility: Automation allows for rapid deployment and management of resources, enabling your organization to respond swiftly to changing business needs.

Challenges Faced by IT Departments

For FinOps Directors, Cloud Infrastructure VPs, and CIOs, the journey toward cloud infrastructure automation comes with unique challenges:

  • Resource Constraints: Limited team bandwidth and expertise can hinder automation efforts.
  • Legacy Systems: Outdated systems and processes can complicate the transition to automated infrastructure.
  • Budget Limitations: Tight budgets often restrict the ability to invest in new automation tools and technologies.

Despite these challenges, the benefits of cloud infrastructure automation are too significant to ignore. Here are the top strategies to help you automate your cloud infrastructure effectively, emphasizing storage optimization.

1. Implement Infrastructure as Code (IaC)

Infrastructure as Code (IaC) is a fundamental practice for automating cloud infrastructure. IaC involves managing and provisioning computing resources through machine-readable scripts rather than manual processes.

Benefits:

  • Consistency: Ensures that the infrastructure setup is consistent and repeatable.
  • Version Control: Allows for versioning of infrastructure configurations, making it easier to track changes and roll back if necessary.

Tools to Consider:

  • Terraform: An open-source tool that enables safe and predictable infrastructure changes.
  • AWS CloudFormation: Automates the deployment of AWS resources using templates.

2. Use Automated Scaling Solutions

Automated scaling solutions adjust the number of active resources based on real-time demand. This ensures that your infrastructure can handle varying workloads without over-provisioning.

Benefits:

  • Cost Savings: Reduces costs by scaling down resources during periods of low demand.
  • Performance Optimization: Ensures applications run smoothly by scaling up resources during peak times.

Tools to Consider:

  • Amazon EC2 Auto Scaling: Automatically adjusts the number of EC2 instances based on specified conditions.
  • Azure Autoscale: Automatically scales Azure services to match workload demands.

3. Leverage Configuration Management Tools

Configuration management tools automate software applications and systems’ deployment, configuration, and management.

Benefits:

  • Consistency: Ensures that all systems are configured uniformly.
  • Efficiency: Reduces the time and effort required to manage configurations manually.

Tools to Consider:

  • Ansible: An open-source tool that automates software provisioning and configuration management.
  • Puppet: Automates the delivery and operation of software across the entire lifecycle.

4. Adopt Continuous Integration/Continuous Deployment (CI/CD)

CI/CD practices automate the integration and deployment of code changes, ensuring that new features and updates are delivered rapidly and reliably.

Benefits:

  • Faster Time-to-Market: Speeds up the release of new features and bug fixes.
  • Improved Quality: Automated testing and deployment reduce the risk of errors.

Tools to Consider:

  • Jenkins: An open-source automation server that supports building, deploying, and automating any project.
  • GitLab CI/CD: Integrates with GitLab and offers comprehensive CI/CD pipelines.

5. Utilize Monitoring and Logging Tools

Automated monitoring and logging tools provide real-time insights into the performance and health of your cloud infrastructure.

Benefits:

  • Proactive Management: Allows for early detection of issues, enabling proactive management and resolution.
  • Data-Driven Decisions: Provides valuable data that can be used to optimize infrastructure and applications.

Tools to Consider:

  • Prometheus: An open-source system monitoring and alerting toolkit.

ELK Stack (Elasticsearch, Logstash, Kibana): A powerful suite of tools for managing and analyzing logs.

The Role of Lucidity in Cloud Infrastructure Automation

While the strategies above cover a broad range of cloud infrastructure automation practices, storage optimization is a crucial area where Lucidity can make a significant impact:

  • Storage Cost Optimization: Lucidity’s solutions can reduce storage costs by up to 40%. By automating the identification and management of redundant, obsolete, and unused data, Lucidity helps ensure that your storage resources are used efficiently.
  • Enhanced Visibility: Gain comprehensive insights into storage usage patterns, enabling informed decisions and strategic planning.
  • Scalability and Efficiency: Automate storage management tasks, allowing your team to focus on more strategic initiatives and ensuring that your cloud infrastructure scales seamlessly with your business needs.
Unlock Massive Savings

Conclusion

Automating your cloud infrastructure is a strategic move that can benefit your organization significantly. You can enhance efficiency, reduce costs, and ensure scalability by implementing Infrastructure as Code, using automated scaling solutions, leveraging configuration management tools, adopting CI/CD practices, and utilizing monitoring and logging tools.

At Lucidity, we specialize in helping businesses like yours navigate the complexities of cloud infrastructure automation with a focus on storage optimization. Our solutions are designed to streamline your operations, optimize costs, and empower your team to focus on strategic initiatives. Contact us today to learn how we can support your automation journey and drive success in your cloud operations.

Damage Control: Navigating Software Renewals in Late 2024 and 2025

Posted on by Hailey Austin

It's no longer about reducing costs on Software renewals - it's about minimizing the price increases you will see.

Introduction:

As the software landscape continues to evolve, the dynamics of negotiating renewals with major vendors have shifted dramatically.  Gone are the days when organizations could confidently walk into a negotiation expecting to secure significant discounts.  Today, the focus has shifted from reducing costs to minimizing inevitable price increases.  For the remainder of 2024 and into 2025, the primary objective for any organization is not just about cutting deals but about strategic damage control.

The reason for this shift is simple: software vendors have become more assertive, data-driven, and sophisticated in their approach to renewals.  Whether you’re dealing with Microsoft, Broadcom, VMware, Oracle, or Adobe, the playbook has changed, and so must your strategies.

1.  The Shift from Cost Reduction to Minimizing Increases

Historical Context

In the past, the focus during software renewals was often on reducing overall costs.  Organizations would leverage their purchasing power, threaten to switch vendors, or use other tactics to negotiate better terms.  However, the tide has turned.  Vendors like Microsoft have invested heavily in training their commercial teams to be more assertive and less willing to concede discounts.  The days of expecting a 20% discount just for asking are over.

Vendor Tactics Evolution

Microsoft and other major vendors have adopted a more strategic approach to renewals.  They are now employing tactics such as ramped discounts, which gradually reduce over time, and multi-level selling, where they engage with various departments within your organization simultaneously.  This approach not only creates internal pressure but also makes it harder for the IT department to control the narrative.

Additionally, vendors are leveraging their data on your consumption patterns to strengthen their position.  For example, if you’re a heavy user of Azure or Microsoft 365, Microsoft knows this and will use it to justify price increases.

Industry-Wide Impact

This trend is not limited to Microsoft.  Vendors across the board have become more aggressive in their renewal strategies.  Broadcom’s acquisition of VMware has led to significant price hikes, with some customers facing increases of 300-400%.  Oracle has changed its Java licensing from a free model to a paid one, significantly increasing costs for many organizations.  Adobe, too, has moved away from perpetual licenses, pushing customers toward higher-priced subscription models with AI integrations.

Expanded Case Study: Microsoft’s Multi-Level Approach

A mid-sized manufacturing firm recently faced a challenging renewal process with Microsoft.  While the IT department was in the midst of negotiating an Azure renewal, Microsoft’s sales team simultaneously engaged the finance and operations departments, pitching the benefits of the Power Platform.  This multi-level selling strategy created pressure on the IT team as other departments began pushing for a quick resolution.  Ultimately, the firm had to settle for a smaller discount than anticipated, illustrating how Microsoft’s tactics can disrupt internal alignment and lead to less favorable outcomes.

2.  Preparing for Negotiations: Data as Your Strongest Asset

Deep Dive into Data Preparation

In today’s negotiation environment, data is your most powerful tool.  The more informed you are about your software usage, licensing, and future needs, the better positioned you will be to counter vendor tactics and minimize price increases.

Inventory and Usage Analysis:
Start with a comprehensive audit of your current software usage.  This includes identifying all licenses in use, evaluating underutilized or redundant licenses, and understanding consumption patterns across the organization.  Tools like Microsoft’s License Statement (MLS) or third-party SAM tools can be invaluable in gathering this data.

License Optimization Strategies:
Once you have a clear picture of your software inventory, the next step is optimization.  This could involve consolidating licenses to reduce overlap, switching to subscription models where appropriate, or exploring alternative vendors for specific functionalities.  For example, if you’re using expensive on-premises software, consider whether a move to the cloud could offer long-term savings.

Technical Optimization:
Beyond licensing, look at the technical aspects of your software environment.  Are there opportunities to reduce costs through technical optimization?  For instance, in cloud environments, reducing sprawl, right-sizing workloads, and implementing automation can lead to significant savings.  These technical optimizations can then be used as leverage during negotiations.

Building a Negotiation-Ready Dataset

To effectively negotiate, you need to build a dataset that supports your position.  This dataset should include detailed usage statistics, license costs, projected growth, and potential savings from optimization efforts.  Presenting this data to vendors not only shows that you’re well-prepared but also provides a factual basis for your requests.

Example: Data-Driven Negotiation Success

A global retail chain preparing for its annual software renewal with Microsoft conducted a thorough audit of its Azure environment.  By identifying underutilized resources and optimizing workloads, the company uncovered over $500,000 in potential savings.  Armed with this data, the company entered negotiations with Microsoft and was able to secure more favorable terms, significantly reducing the expected price increase.

3.  Understanding and Countering Vendor Tactics

Detailed Analysis of Vendor Tactics

Vendors are using a variety of tactics to maximize their revenue during renewals.  Understanding these tactics is the first step in countering them effectively.

Microsoft:
Microsoft’s approach to renewals often involves staged discounts, where initial discounts are offered only to be reduced in future renewals.  Additionally, Microsoft is known for leveraging high-usage data to justify price increases, particularly in cloud services like Azure.  They also impose penalties for late renewals, such as a 3% price increase, to pressure customers into agreeing to terms quickly.

Broadcom & VMware:
Following Broadcom’s acquisition of VMware, customers have seen a dramatic shift in pricing strategies.  The move from perpetual to subscription licenses has led to significant price increases, with some organizations facing 300-400% hikes.  Broadcom has also simplified VMware’s licensing models, reducing the number of SKUs but bundling products together, making it difficult for customers to purchase only what they need.

Oracle and Adobe:
Oracle’s Java licensing changes have caught many organizations off guard.  What was once a free product now requires licensing based on the number of named users or processors, leading to higher costs.  Adobe, on the other hand, has transitioned to subscription-only models and integrated AI into its products, which has increased prices and reduced customization options for customers.

Counter-Tactics

To counter these vendor strategies, organizations need to be proactive and strategic in their approach.

Data Leverage:
Use your consumption data to counter vendor claims.  For instance, if Microsoft argues for a price increase based on high usage, counter with data showing optimization efforts that reduce that usage.  This not only weakens their position but also shows that you’re actively managing your software environment.

Negotiation Framework:
Develop a clear framework for negotiations that includes your data analysis, understanding of vendor motivations, and potential concessions.  For example, if you know that Microsoft is pushing a new product like Co-Pilot, consider negotiating for discounts on existing products in exchange for adopting the new product.

Escalation Strategies:
Don’t be afraid to escalate negotiations if necessary.  This could involve engaging higher-level executives within your organization who have relationships with the vendor or even considering a temporary shift to alternative solutions as a bargaining chip.

Case Study: Facing 300-400% Increases with VMware

A Utilities company recently faced a daunting challenge when renewing its VMware licenses.  They were initially presented with a 300% price increase due to VMware’s transition to subscription licenses under Broadcom’s ownership.  However, by leveraging data from a detailed usage analysis, exploring alternative solutions, and re-architecting, they were able to negotiate a lower price increase, ultimately settling on a 150% hike.  While still significant, this was a far better outcome than initially proposed.

4.  Strategic Negotiation Approaches for 2024-2025

Developing a Comprehensive Negotiation Playbook

In the current environment, it’s essential to approach negotiations with a well-prepared playbook.  This playbook should include everything from role assignments to escalation pathways and should be tailored to your organization’s specific needs and vendor relationships.

Role Assignments:
Assign specific roles within your negotiation team.  This includes a Single Point of Contact (SPOC) who will manage all communications with the vendor, ensuring consistency and clarity.  Other roles might consist of a data analyst, a technical expert, and a financial officer, all working together to build a strong negotiation position.

Escalation Pathways:
Develop a clear escalation plan for when negotiations hit a roadblock.  This could involve escalating the issue within your organization, bringing in senior executives to engage with the vendor, or even exploring alternative vendors if negotiations stall.  Understanding the vendor’s internal hierarchy and knowing when to engage higher-ups can also be an effective strategy.

Negotiation Framework:
Create a framework for structuring your negotiations.  This should include:

  • Data Analysis: Use your data to justify your requests and counter vendor claims.
  • Vendor Motivations: Understand what drives the vendor’s pricing and sales strategies, and use this knowledge to your advantage.
  • Concessions: Identify areas where you can make concessions without compromising your overall position.  For example, consider agreeing to a longer contract length (e.g., five years) in exchange for better pricing.

Example: Building a Negotiation Team

A large financial institution preparing for its Microsoft renewal created a cross-functional negotiation team, including representatives from IT, finance, legal, and procurement.  This team worked together to develop a unified strategy, which included an escalation plan involving senior executives who had relationships with Microsoft’s leadership.  This approach helped the organization secure a more favorable agreement, demonstrating the power of a well-coordinated negotiation effort.

Leveraging External Influences

External influences, such as board-level involvement or industry partnerships, can also play a critical role in negotiations.  For instance, if your board members have relationships with vendor executives, leveraging these connections can help escalate your concerns and potentially lead to better terms.

Example: Leveraging Board Influence

In a recent negotiation with Oracle, a technology firm was able to secure more favorable terms by involving a board member who had a longstanding relationship with Oracle’s CEO.  By escalating the discussion to this level, the firm was able to negotiate a significant reduction in the proposed price increase, illustrating the value of leveraging external relationships.

5.  Holistic Cost Analysis and Strategic Purchasing

Broader Cost Analysis Techniques

When negotiating software renewals, it’s crucial to look beyond individual product discounts and analyze the total cost of ownership (TCO).  This includes considering long-term costs, potential future price increases, and the overall impact on your organization’s budget.

Total Deal Value:
Evaluate the overall cost of the agreement, including potential future increases, rather than just the immediate savings.  For example, a vendor may offer a discount on a single product but raise prices on other products or services, leading to a higher overall cost.

Strategic Purchasing Considerations:
Consider strategic purchases that may seem counterintuitive, such as buying additional licenses or shelfware, if they align with your overall strategy and offer substantial value.  For instance, purchasing additional licenses might secure a more significant discount across your entire agreement, resulting in net savings.

Incentivizing Savings:
Explore opportunities for additional discounts through non-monetary incentives, such as participating in vendor case studies, co-marketing initiatives, or providing testimonials.  However, weigh these opportunities against the long-term cost implications and ensure they align with your overall strategy.

Visual Example: Cost Comparison

A detailed table comparing different renewal scenarios and showing the impact of various negotiation strategies on overall costs could be highly effective here.  This table could illustrate how different purchasing strategies (e.g., volume purchases, bundling, long-term contracts) affect the TCO over three years.

Conclusion

Recap of Key Strategies

As we navigate the remainder of 2024 and move into 2025, the landscape for software renewals is more challenging than ever.  Vendors are better prepared, more strategic, and less willing to offer the kinds of deals that were common just a few years ago.  However, by focusing on minimizing price increases rather than simply trying to reduce costs, organizations can still achieve favorable outcomes.

Final Thoughts

The key to success in this environment is preparation, flexibility, and a focus on the total value of the deal.  By understanding your needs, leveraging data, and employing a strategic approach, you can navigate the complexities of software renewals and emerge with agreements that protect your organization’s budget and long-term interests.

How to Optimize Cloud Storage Costs by Up to 40%

Posted on by Ben Tight

As the adoption of public clouds like Azure, AWS and Google grows, businesses increasingly rely on cloud storage solutions to manage and store their vast amounts of data. However, this convenience has significant challenges, especially for crucial decision-makers such as FinOps Directors, Cloud Infrastructure VPs, and CIOs. These professionals are tasked with balancing the need for efficient, scalable cloud storage with the imperative to control and reduce costs.

Challenges Faced by FinOps Directors, Cloud Infrastructure VPs, and CIOs

  • Rapid Data Growth: As data volumes grow exponentially, cloud storage costs can quickly spiral out of control. FinOps Directors are often caught in a cycle of managing increasing storage costs while striving to optimize overall cloud expenditure.
  • Inefficient Data Management: Many organizations struggle with storing redundant or infrequently accessed data, leading to wasted resources. Cloud Infrastructure VPs face the challenge of implementing effective data management strategies to ensure cost efficiency.
  • Lack of Visibility: Limited insight into storage usage and costs hamper the ability of CIOs to identify optimization opportunities and make informed budget decisions. This lack of visibility can result in budget overruns and inflated cloud costs.
  • Resource Constraints: FinOps and DevOps teams often have limited time and bandwidth to implement cloud optimization actions. This is compounded by the nascent stage of many FinOps programs and a lack of knowledge about new tools in the market.

 

To tackle these challenges, businesses need to adopt strategic approaches to cloud storage management that can deliver substantial cost savings and operational efficiency.

1. Conduct a Comprehensive Storage Audit

The first step in optimizing cloud storage costs is to conduct a comprehensive audit of your current storage usage. This involves:

  • Identifying Redundant Data: Locate and eliminate duplicate files and data no longer needed.
  • Classifying Data: Categorize data based on its importance and access frequency. For example, frequently accessed data should be stored in high-performance storage, while infrequently accessed data can be moved to more cost-effective storage tiers.

2. Implement Data Lifecycle Management

Data lifecycle management (DLM) is a systematic approach to managing data from creation to deletion. By implementing DLM, you can:

  • Automate Data Movement: Set policies to automatically move data between storage tiers based on usage patterns. This ensures that only necessary data occupies expensive storage.
  • Schedule Data Deletion: Establish retention policies to automatically delete no longer needed data, reducing storage bloat.

3. Leverage Storage Tiers

Most cloud providers offer multiple storage tiers with different performance and cost characteristics. By leveraging these storage tiers effectively, you can optimize costs:

  • High-Performance Storage: Use high-performance (and more expensive) storage for mission-critical and frequently accessed data.
  • Cold Storage: Move infrequently accessed data to cold storage solutions, which are significantly cheaper but have longer retrieval times.

4. Optimize Data Access Patterns

Optimizing how and when data is accessed can lead to significant cost savings:

  • Batch Processing: Instead of accessing data frequently, consider batching data processing tasks to reduce access frequency and costs.
  • Caching: Implement caching mechanisms to temporarily store frequently accessed data, reducing the need for repeated data retrieval from primary storage.

5. Use Cost Management Tools

Many cloud providers offer tools and services to help manage and optimize cloud costs. These tools provide insights into your storage usage and identify potential savings opportunities:

  • AWS Cost Explorer: Offers detailed insights into your AWS storage costs and usage patterns.
  • Azure Cost Management: Provides comprehensive cost analysis and optimization recommendations for Azure storage.
  • Google Cloud’s Pricing Calculator: Helps estimate and optimize your cloud storage costs on Google Cloud.
  • Lucidity: Helps organizations implement FinOps practices and optimize their cloud spending.

6. Automate Cloud Storage Management

Automation is a powerful tool for optimizing cloud storage costs. By automating routine storage management tasks, you can ensure consistent application of best practices and policies:

  • Automated Scaling: Use automated scaling solutions to adjust storage resources based on demand, avoiding over-provisioning.
  • Policy-Based Management: Implement policy-based management tools to automatically enforce data retention and movement policies.
Unlock Massive Savings

Conclusion

Optimizing cloud storage costs requires a strategic approach that combines data management best practices, leveraging storage tiers and utilizing cost management tools. By conducting regular audits, implementing data lifecycle management, and automating storage management tasks, businesses can achieve significant cost savings—up to 40%—while maintaining efficient and scalable cloud storage solutions.

At MetrixData 360, we specialize in helping businesses optimize their cloud storage costs through innovative solutions and expert guidance. Contact us today to learn how we can help you achieve your cloud storage cost optimization goals.

Elevate Your Cloud Management: Introducing SLIM 360 Version 3 for Mastering FinOps in Azure and Office 365!

Posted on by Ben Tight

Unlock the secrets to mastering FinOps for Azure and Office 365 with SLIM 360 Version 3! Explore how this game-changing tool revolutionizes cloud spending, enhances collaboration, and drives financial efficiency. Get inside tips on cost visibility, budgeting, optimization, and more. Elevate your cloud management strategy today!

Are You Losing Money on Cloud Spending? Master FinOps for Azure and Office 365 with SLIM 360 Version 3 NOW!

Let’s unpack how the latest SLIM 360 update is like having a financial guru for your tech business.

FinOps for Azure and Office 365 and You: Why It’s a Big Deal

Remember when your cable bill left you baffled because you subscribed to every package they had? Or you had a handful of app subscriptions, and the money just seemed to vanish into thin air. Cloud spending can feel like that for businesses without proper tracking. That’s where FinOps, or Financial Operations for Azure and Office 365, comes to the rescue. Picture it as a buddy system where finance, IT, and business teams unite to manage cloud spending. In the era of exploding cloud computing, having tools and practices to prevent money from going down the drain is crucial.

Learn more: See where you’re losing money on licensing today

Enter SLIM 360 Version 3: Your Cloud Management Hero

As a tech novice, managing the cloud felt like trying to catch a cloud with a net. But times have changed. SLIM 360 Version 3 is to FinOps what GPS is to navigation for Azure and Office 365.

Key Features You’ll Love:

  1. Unprecedented Azure and Office 365 Cost Visibility: SLIM 360 Version 3 offers an unclouded, real-time view of your cloud costs.
  2. Budget Management Made Effortless: Set, allocate, and track budgets without sweat. Remember that surprise party that got spoiled? Automated alerts will keep your budget on track!
  3. Empowering Accountability: Allocate expenses to teams, departments, or projects with advanced cost attribution for Azure and Office 365.
  4. Harnessing Machine Learning: SLIM 360 Version 3 isn’t just about displaying what’s happening; it’s about guiding you to enhance it for Azure and Office 365. With optimization recommendations, it’s like having a financial wizard by your side.
  5. Tailored Reports for Every Need: Custom financial reports make data-driven decisions easier than ever for Azure and Office 365.

Learn more: Features of SLIM 360

Benefits That Keep on Giving for Azure and Office 365

Benefits That Keep on Giving for Azure and Office 365

Embrace SLIM 360 Version 3, and it’s like trading in your bicycle for a sports car in cloud financial management. Here’s why:

  1. Professional Money Saving: Identify waste and optimize spending as if you had a degree in cost efficiency.
  2. Team Collaboration in Harmony: Encourage seamless collaboration among all teams for discussions on finances and strategy, just as effortlessly as sharing weekend plans.
  3. Staying Ahead, Not Behind: Get real-time alerts and recommendations to act before overspending, just like you know to grab an umbrella before it rains.
  4. Confident Decision-Making: Armed with rich data, you’ll confidently make decisions for Azure and Office 365, akin to selecting the perfect Netflix series after watching all the trailers.

Why SLIM 360 Version 3 is Your Next Best Friend for Azure and Office 365

In today’s tech-driven world, SLIM 360 Version 3 is that all-knowing friend who consistently has the answers. It’s a comprehensive tool that bridges the gap between the technical and financial, ensuring your business thrives sans monetary anxieties. Whether you’re a cloud newcomer or a seasoned pro, exploring the synergy between FinOps for Azure and Office 365, and SLIM 360 Version 3 is essential. It promises a future of sustainable growth, efficiency, and financial resilience. Who knows? It saves enough time and funds to pick the perfect Netflix package for you!

Maximize Your Benefits with FinOps for Azure and Office 365 Using SLIM 360 Version 3

In the ever-evolving technology and finance landscape, maintaining control over your cloud expenses is paramount. Leverage FinOps for Azure and Office 365 with SLIM 360 Version 3 to transform your business:

  1. Unrivalled Visibility: Gain unparalleled insight into your Azure and Office 365 spending. Stay ahead with real-time updates and transparent cost tracking.
  2. Effortless Budgeting: Bid farewell to manual budgeting hassles. Automate, allocate and track your Azure and Office 365 expenses seamlessly.
  3. Unprecedented Collaboration: Foster teamwork across departments and roles. Create synergy between IT, finance, and business units for smarter spending on Azure and Office 365.
  4. Insights That Drive Action: Empower decision-making with data-driven insights and tailored optimization recommendations for your Azure and Office 365 expenses.
  5. Sustainable Growth: Enhance efficiency, reduce waste, and cultivate financial resilience while scaling your business operations within Azure and Office 365.

Join the Ranks of Cloud Masters: Embrace FinOps for Azure and Office 365 with SLIM 360 Version 3. 

Join the Ranks of Cloud Masters: Embrace FinOps for Azure and Office 365 with SLIM 360 Version 3

Experience the revolutionary power that SLIM 360 Version 3 brings to cloud financial management. It’s more than saving money; it’s about optimizing your strategy and propelling your business toward success. Don’t miss this chance to elevate your cloud management experience with Azure and Office 365. Visit our website today to upgrade and maximize your cloud potential!

Cut Cloud Costs by 40% with FinOps: Your Ultimate Guide to Financial Efficiency

Posted on by Ben Tight

Ready to slash your cloud expenses? Discover the secret to cutting cloud costs with FinOps and save up to 40%! From understanding FinOps to implementing a culture that fosters savings, this insider guide offers real-life anecdotes and a step-by-step roadmap to financial efficiency. Don’t miss out on the chance to turn your cloud operations into a powerhouse of savings!

Cut Cloud Costs by 40% with FinOps

Understanding FinOps and Its Importance

In the realm of cloud management, keeping a tight rein on costs is a constant challenge. Like an elusive fish, expenses can slip away. However, a solution exists, one that can help you regain control and trim cloud costs by an impressive 40%. Say hello to FinOps, a transformative approach that’s reshaping the game. Join us as we dive into FinOps and reveal strategies that can reshape your cloud operations.

Learn more: Spend 40% less

What is FinOps?

FinOps represents the harmonious union of finance and cloud operations, resulting in a strategic concoction that delivers both efficiency and innovation. Just like discovering a secret formula, the journey into FinOps was born from the challenges of budgetary management. This innovative approach turned the tide on many projects, and today, we’re here to share its secrets with you.

Why IT and Procurement Should Care

For IT professionals, FinOps bridges the gap with finance, while procurement gains the ability to make informed decisions that win accolades. Consider the experience of collaborating with a client that grapples with overspending. Through the magic of FinOps, we orchestrated a remarkable cost reduction while boosting innovation. You won’t want to miss out on these outcomes.

The 40% Savings Roadmap

Analyzing Cloud Usage Patterns

Get ready to roll up your sleeves. Analyzing cloud usage is akin to treasure hunting. There was a time when an instance came to light, revealing its redundancy as it devoured thousands in its wake. The process of deactivating that entity seemed akin to stumbling upon a goldmine. The key lies in data analysis which guides you toward areas of excess spending. Utilizing innovative tools helps you chart a course back to financial balance, setting you on the right path.

Right-Sizing Instances

Think of right-sizing as finding the perfect pair of jeans—too snug and they’re uncomfortable; too loose and you’re left with an excess. Remember a project resembling tight jeans from high school? Streamlining it brought extraordinary savings.

Choosing Appropriate Service Tiers

Have you ever paid for an extravagant car wash only to realize your car is immaculate? Service tiers mirror this scenario. Use data to help you assess your past and current needs before diving into a purchase. Choose wisely, and you’ll experience smooth sailing—choose poorly, and you’re stuck in a mire.

Avoiding Overprovisioning

Picture buying groceries for a grand dinner, only to realize few attendees are coming. Leftovers galore, and nobody wants them. This relates to overprovisioning. Keep resources under watch to dodge this predicament.

Learn more: See where you’re losing money on licensing

Implementing a FinOps Culture

Cross-Functional Collaboration

Unity and harmonious cooperation are pivotal for IT, finance, and procurement. Witness walls crumble, and ingenious concepts sprout when teams converge. Think of it as a brainstorming soirée with snacks.

Continuous Monitoring & Optimization

Like a garden needing regular tending, FinOps requires constant attention. Regular nurturing breeds savings that flourish over time.

Education and Training

Empowerment lies in education. Initiating a training program in the realm of Financial Operations (FinOps) instigated a significant metamorphosis. Equipping your team with knowledge has the potential to unveil extraordinary results.

Education and Training

Maximize Your Savings: Cut Cloud Costs with FinOps Today

Step up and regain control of your cloud budget. FinOps empowers you to align IT resources, fine-tune spending, and foster innovation while maintaining fiscal prudence.

Embrace Financial Agility

FinOps transcends mere cost-cutting. It equips IT and procurement teams to adapt swiftly to shifting needs—flexibility reigns supreme while projects progress efficiently.

Optimize Cloud Efficiency

Refine instance sizes, select optimal service tiers, and dodge overprovisioning pitfalls. With FinOps insights and tools, you navigate the cloud with savvy decisions, not corner-cutting.

Foster Collaboration and Growth

FinOps brings departments together toward a unified objective. Finance, IT, and procurement harmonize, conjuring strategies that yield remarkable results. Forge a culture valuing innovation and sustainability.

Learn more: Features of SLIM 360

Get Started Now

Maximize Your Savings: Cut Cloud Costs with FinOps Today

Don’t dawdle. The benefits of FinOps await. Whether you’re a seasoned pro or an aspiring enthusiast, a realm of efficiency and savings beckons—initiate cost reduction with FinOps, elevating cloud management to strategic mastery. Connect with us today, and let’s embark on this journey together!

This approach to cloud budget and financial management transcends trendiness; it’s a proven global strategy. Armed with knowledge and guidance, you, too, can unlock the secret, slashing cloud costs via FinOps. Join the movement and secure your savings today!

New SQL Server Licensing Explained

Posted on by Ben Tight

New SQL Server Licensing Explained

SQL Servers are the most complicated, most expensive, and most critical element of an organization’s software infrastructure and it can be confusing to think about how it works, let alone how to license them. It is easy to get overwhelmed and to simply let your SQL Server sales rep handle it and tell you what you need to purchase and how many. Of course, just because they know their way around their CALs, cores, and sockets does not mean they know what is best for your business. Only you can answer that question.

At MetrixData 360, we strongly believe in educating our clients to improve their understanding of software asset management and software licenses in order to lead to strong, long-term SAM practices after our engagement has concluded. So, today we’re hoping to answer some of your more pressing questions around how to license your SQL servers.

What Are SQL Servers? A Brief Overview

Just to make sure we’re all on the same page, the main job of SQL Servers are to store data and retrieve it upon the request of other software applications, sort of like a company’s personal Google. SQL servers are made of many varied sizes and targeted towards different workloads and different types of workforces. Some exist in the Cloud with thousands of concurrent users and others exist in small to medium size on-prem businesses.

SQL servers are also designed to process different types of data, including primitive types like Char, Varchar, binary, and text, just to name a few. SQL Server licensing can be staggeringly overwhelming due to its sheer size and the number of other applications that interact with it.
Before we get into how a SQL Server works, here are some terms that you may need to know:

SQL 2012 License changes consider the following section
  • Physical Server: the actual wires-and-bolts physical hardware system.
  • Physical Processor: the physical chip that is housed in a socket within the physical server that contains one or more cores.
  • Physical Core: Something like a mini server inside the server, a physical core is a smaller processing unit within the physical processor of the server, and are found in groups of two.

How Do You Buy a SQL Server License?

Microsoft sells their SQL Server Licenses in a variety of ways, including:

  • Retail (although you cannot buy an enterprise license through this means)
  • Volume licensing programs (including the MPSA, the EA, the EAS, the SCA, OPEN)
  • A third party through either Independent Software Vendor Royalty (ISVR) or Services Provider License Agreement (SPLA). Web edition purchases can only be made through a SPLA

Free downloads for some editions (sees SQL Server editions section of this document to learn more about free editions of SQL Servers).
SQL Servers come with different licensing types and different editions, all of which we will break down. First, let’s look at licensing types, of which there are two: Core Based Licensing, and Server + CAL Licensing.

Core Based Licensing

This license allows for an unlimited number of users and devices to be connected to a server. If you want to install your SQL servers under a Core Based License, make sure you can follow these rules:

  • You need to license every physical operating system environment (OSE) that is running SQL server software. You will need a core license for every core in the processor.
  • You need at least four core licenses for each physical processor on the server (core licenses are sold in packs of two).
  • The SQL Server or any of its components needs to be licensed. What this means is that you can’t separate products of the SQL server over different machines. If the SQL Server Agent is running exclusively on one SQL server and the SQL server reporting services is being run exclusively on another machine, you’ll run into problems if you try to license that all under a single license. You would need two separate licenses for that scenario.
  • Anything that is installed on the physical machine you need to have a license for. You don’t necessarily need it to be running to require a license for it.
  • The same logic is applied when using virtual cores in virtual environments.

A math problem: Let’s say I have a single physical server. On the physical server, there are two processors, each with six physical cores with a total of twelve cores. In addition to the license for the operating system, I would need 6 core licenses (since they come in packs of two) in order to be properly licensed.

Core Based Licensing

Benefits of Core-Based Licensing

  • Core-based licensing is typically the only option you have at your disposal when the SQL server in question is being accessed by devices and users outside your company’s network, since Server + CAL licenses would require you to purchase a license for every external person/device, which would not only be expensive, it would also be impossible to keep track of.
  • Ideal for larger companies, since it is easy to manage. Imagine having an international corporation with tens of thousands of employees, keeping track of who needed what CAL would be exhausting.
  • It also can prove cheaper for larger organizations, especially if your users far outnumber the cores you have.

Table of Contents

Table of Contents

SQL Servers are the most complicated, most expensive, and most critical element of an organization’s software infrastructure and it can be confusing to think about how it works, let alone how to license them. It is easy to get overwhelmed and to simply let your SQL Server sales rep handle it and tell you what you need to purchase and how many. Of course, just because they know their way around their CALs, cores, and sockets does not mean they know what is best for your business. Only you can answer that question.

At MetrixData 360, we strongly believe in educating our clients to improve their understanding of software asset management and software licenses in order to lead to strong, long-term SAM practices after our engagement has concluded. So, today we’re hoping to answer some of your more pressing questions around how to license your SQL servers.

What Are SQL Servers? A Brief Overview

Just to make sure we’re all on the same page, the main job of SQL Servers are to store data and retrieve it upon the request of other software applications, sort of like a company’s personal Google. SQL servers are made of many varied sizes and targeted towards different workloads and different types of workforces. Some exist in the Cloud with thousands of concurrent users and others exist in small to medium size on-prem businesses.

SQL servers are also designed to process different types of data, including primitive types like Char, Varchar, binary, and text, just to name a few. SQL Server licensing can be staggeringly overwhelming due to its sheer size and the number of other applications that interact with it.
Before we get into how a SQL Server works, here are some terms that you may need to know:

SQL 2012 License changes consider the following section
  • Physical Server: the actual wires-and-bolts physical hardware system.
  • Physical Processor: the physical chip that is housed in a socket within the physical server that contains one or more cores.
  • Physical Core: Something like a mini server inside the server, a physical core is a smaller processing unit within the physical processor of the server, and are found in groups of two.

How Do You Buy a SQL Server License?

Microsoft sells their SQL Server Licenses in a variety of ways, including:

  • Retail (although you cannot buy an enterprise license through this means)
  • Volume licensing programs (including the MPSA, the EA, the EAS, the SCA, OPEN)
  • A third party through either Independent Software Vendor Royalty (ISVR) or Services Provider License Agreement (SPLA). Web edition purchases can only be made through a SPLA

Free downloads for some editions (sees SQL Server editions section of this document to learn more about free editions of SQL Servers).
SQL Servers come with different licensing types and different editions, all of which we will break down. First, let’s look at licensing types, of which there are two: Core Based Licensing, and Server + CAL Licensing.

Core Based Licensing

This license allows for an unlimited number of users and devices to be connected to a server. If you want to install your SQL servers under a Core Based License, make sure you can follow these rules:

  • You need to license every physical operating system environment (OSE) that is running SQL server software. You will need a core license for every core in the processor.
  • You need at least four core licenses for each physical processor on the server (core licenses are sold in packs of two).
  • The SQL Server or any of its components needs to be licensed. What this means is that you can’t separate products of the SQL server over different machines. If the SQL Server Agent is running exclusively on one SQL server and the SQL server reporting services is being run exclusively on another machine, you’ll run into problems if you try to license that all under a single license. You would need two separate licenses for that scenario.
  • Anything that is installed on the physical machine you need to have a license for. You don’t necessarily need it to be running to require a license for it.
  • The same logic is applied when using virtual cores in virtual environments.

A math problem: Let’s say I have a single physical server. On the physical server, there are two processors, each with six physical cores with a total of twelve cores. In addition to the license for the operating system, I would need 6 core licenses (since they come in packs of two) in order to be properly licensed.

Core Based Licensing

Benefits of Core-Based Licensing

  • Core-based licensing is typically the only option you have at your disposal when the SQL server in question is being accessed by devices and users outside your company’s network, since Server + CAL licenses would require you to purchase a license for every external person/device, which would not only be expensive, it would also be impossible to keep track of.
  • Ideal for larger companies, since it is easy to manage. Imagine having an international corporation with tens of thousands of employees, keeping track of who needed what CAL would be exhausting.
  • It also can prove cheaper for larger organizations, especially if your users far outnumber the cores you have.

Server + CAL Based Licensing

There are instances where a Server + CAL license arrangement may suit your business’s needs better, although it will involve a lot more mixing and matching. You have to fulfill a certain number of guidelines in order to use a Server + CAL license successfully:

  • Just like with the core-based licenses, any physical operating system running SQL server software or any of SQL server’s components will need a SQL server license assigned to the physical server hosting OSE.
  • In addition to the license for the OSE, you will also need to purchase a license for each device and/or user that has access. Think of the OSE license like purchasing the lock on your door, the CALs are the keys, you need both to gain access.

Client Access Licenses (CAL)

Client Access Licenses (CAL), is a license that grants access to specific Microsoft server software, usually in conjunction with other Microsoft server software licenses. Basically, while the server license allows for the installation of the software on an operating system, the CAL allows for people or devices to access the services that the operating system is hosting. There are two different types of CALs, depending primarily on what your company’s needs the server software you intend to use your CAL for.

User CAL: Allows for a single unique physical user to access the Microsoft software from many different devices. This includes work devices, personal devices, Internet kiosk or a personal digital assistant without the need to purchase a CAL for every device. However, you are licensed per physical person, not log-in usernames, so all the John Smiths in your company can breathe easy.

Device CAL: Allows a large number of users to access the server software through a single device.

Be very careful with the version number your CAL has when you purchase it (IE. Windows Server 2010 CAL). The CAL must be of the same version or be a more recent version than the version of the Server software you are pairing it with. For instance, a Windows Server 2010 CAL can be paired with a Windows 2010 or 2008 server but not a 2012 Server.

Each server product will require the associated CAL. For instance, if you have a Windows Server and an Exchange Server, which both access the Active Directory, then you will need a Window Servers CAL and an Exchange CAL. A CAL can also give you access to multiple servers of the same kind throughout your domain.

As you can imagine the pairing of your CALs to your servers can get extremely confusing and complex, especially if you try to mix and match. So, it is always a good idea to consult your Microsoft Rep or your third-party rep, give them a clear picture about what your software environment looks like and then they can tell you about the CALs you need.

Benefits of the Server + CAL Licenses

Optimize Your SQL Server Software Contract Before and After the Purchase and Save Money

How IT Departments Can Navigate the Complexities of Windows and SQL Server Licensing with Microsoft True Up Support

How Do You License SQL Server?

Optimize Your SQL Server Software Contract Before and After the Purchase and Save Money

How IT Departments Can Navigate the Complexities of Windows and SQL Server Licensing with Microsoft True Up Support

How Do You License SQL Server?

Types of SQL Server Edition

Now that we have our SQL server licensing models laid out, we can move onto the next level of complication: Editions. Microsoft first deploy SQL Server Express to see if it is sufficient for their specific applications and will only move to the fee-based editions when they can confirm that Express will not meet their requirements.

Developer: This edition allows you to build, test, and demonstrate applications in a non-production environment. It is important that the ‘non-production’ element is upheld in this edition, since using the developer edition on anything that is full production can result in heavy fines. A piece of software will be considered in production if individuals, either inside or outside of the organization, use the software for any reason beyond development, including evaluation acceptance testing such as a review of the application before it is put into general use.

A SQL server will also be considered in production if it is connected to another database that is in production or runs as a backup or to provide disaster-recovery to a SQL server in production. As you can probably imagine, mixing production and non-production environments is a recipe for disaster, as this can cause hyper complexity and compliance issues, especially if access controls are not established that prohibits use outside of development and testing. There are a few ways to counteract this problem:

  • Use naming conventions for SQL Server instances to explicitly state if a Server is in development or in testing.
  • Install the SQL server on a separate network segment or cloud environment to lower the chance of unauthorized interaction.
  • Require that installs be developer-specific editions.

The main challenge with these editions is proving which edition you have. For example, if you are in a software audit, unless provided with evidence that proves otherwise, the software auditors will assume that you only have Enterprise editions, which are the most expensive. Proving which editions, you have could mean the difference between owing hundreds of thousands of dollars and owing nothing.

Licensing for Development Environments

While Development and Express environments can be great in saving you money, in testing and demonstrating your software before deployment, it is important that these scenarios are licensed properly and that you understand their limitations. There are two types of SQL Server Development licenses:

Developer-Specific Licenses: Used primarily for debugging, designing, development, testing and demonstrating purposes. This license is for non-production use only and is often purchased when programmers, professional testers, technical writers, database professionals, or IT administrators are involved. Developer specific licenses are assigned on a per-user basis, in which Users can install and access an unlimited number of SQL Server instances and share those instances only with other users who have been assigned the same type of developer-specific user licenses.

That means, for this licensing model, if anyone wishing to access a development environment requires a developer-specific license, even for tasks as hands-off as administrative purposes. The only exception to this is user acceptance testing. Installations can be set up and taken down at any time and can be placed on desktops, dedicated servers, shared servers, and cloud environments. Some potentially less expensive alternatives to this license include the following:

  • Purchasing new production licenses
  • Cloud-based services like Windows Azure, which are usually based on a monthly subscription model (if you have an MSDN subscription, it includes Windows Azure credits, discounted rates and the ability to use MSDN software at no additional charge)
  • Free editions like SQL Server Express and the SQL Server Compact (a free embedded edition of SQL specifically for developers)

</div class=”listbox”>Evaluation Licenses: Used to assess the software for potential business use. Again, only used for non-production environments but it is not often used in development and test environments. Usually comes with an expiration date (60-180 days to evaluate the use of the software) when obtained through volume license contracts.

Licensing Virtualized Environments

It is possible and necessary to license virtualized environments, and you have the ability to cover your VMs under your Enterprise + Software Assurance addition licensing model if you have one. This will cover all the VMs that your software environment will ever see, which comes in handy since VMs are so easily and quickly cloned and installed.

However, it is terribly important to consult with your Microsoft Rep to ask if virtualized environments can be properly covered by your software assurance as you don’t want to run the risk of facing any compliance issues with Microsoft. You will need a license for every virtual core that you have.

Licensing your Virtual Environment all depends on the licensing model you choose, with the per core model proving much more cost-effective for many clients. If you aim to license the Virtual Cores on Virtual Operating System Environments (OSE), then you will need a minimum of four licenses per processor if you have more than four cores on each of your virtual processors, then you’ll need to calculate what you’ll need based on the number of cores. If your OSE is mapped to different pieces of hardware, you’ll need additional licenses for anything the OSE is touching.

Power BI and SQL Server

Power BI is one of the most popular services for large businesses, and it can quickly become the most complicated due to its robust environment and its complicated, although critical, relationship with SQL servers. You can obtain Power BI either through purchasing one of the Power BI plans or through having SQL Server Enterprise Edition + Software Assurance. SQL Server Enterprise Edition + Software Assurance will give you access to the Power BI Server, this will allow for on-prem sharing of Power BI Content through the Power BI report server.

Although you will still need to have a Power BI account for content creation. If your organization already has an Enterprise SQL Server edition and intends to use Power BI strictly for On-prem sharing of content, simply getting Software Assurance will be the more cost-effective option as opposed to buying a Power BI plan.

It is also important to note that Power BI Desktop has access to SQL Server, but not Power BI Service. Although Power BI Service can provide a connection to Azure SQL Database and SQL Data Warehouse, it can’t do the same with SQL Server. With the Desktop, however, you can retrieve SQL Server data from tables and run queries that can retrieve a subset of the data from multiple tables.

Licensing for Disaster Recovery and High Availability

Making sure that your SQL server can properly store information and making sure you can access it at any time is a critical element for SQL servers’ customers and one of the most popular features in their software assurance benefits. Which is why Microsoft, as of November 1st, 2019, has three enhanced benefits to offer to software assurance customers, which can be applied to any SQL Server that is still supported by Microsoft, including failover servers for high availability, disaster recovery, and disaster recovery in Azure. What this means is that you can run passive SQL Server instances on separate operating system environments (OSE) or servers for high-availability on-prem or in Azure to cover any sort of failover event.

If you have a secondary server that is only used as failover support, then you do not need to license that server separately from the SQL server it is supporting, as long as the server remains truly passive and the primary SQL Server is covered by your Software Assurance.

If the passive server is providing data, such as reports, to clients or performing any other ‘work’ including additional backups, then it will be considered active and will require its own license. It is most important that you have a means of proving when your servers are passive, since during a software audit, the software auditors will assume that all your servers are active if given the chance to assume so.

If you are licensed using the Server + CAL model, then any user or device that is indirectly accessing your SQL server data through another hardware device or software application will require their own SQL Server CALs.

Upgrading your SQL Server

If your SQL Server Edition reaches a certain age (Server 2005, for example) Microsoft could eventually announce that they are no longer supporting your particular brand of SQL Server (Microsoft announced in 2016 that support for SQL Server 2005 would end that April).
This means no more security or feature updates, no more help from Microsoft to keep your environment healthy and protected. Even if your license is perpetual and legally speaking you are allowed to keep the product forever, it may still be within your best interest to upgrade your license anyway to one that Microsoft supports.

However, it will not be easy since a SQL Server upgrade will take months and you should plan accordingly. When you are considering updating from one Server to the next, the first thing you need to do is make a to-do list containing everything you have to do, such as:

  • Making sure you have all the Window Updates
  • Do you have .NET Framework installed correctly?
  • Do you have KB2919355 installed (if you are using Server 2012 with SQL 2014 installation)
  • Insure that you have enough free space to allow for the upgrade (at least 100GB). After all such preparations are ready you can begin the whole upgrading process

If you have Software Assurance, then you are covered to upgrade your SQL Server edition, if not then you will have to purchase more licenses. Check to make sure what sort of changes have occurred since you last updated SQL Server, since depending on how old your SQL Server is, you may find yourself confronted with new features, new definitions, and new licensing metrics.

Do some research into the new SQL Server model you are planning on upgrading to and familiarize yourself on any differences the new edition has compared to your old model. If you are purchasing brand new licenses, consider which new SQL Server Edition will best suit your company’s needs and budget. Lastly, decide whether, this time around with your new SQL Server, if Software Assurance is something that interests your company.

Want to Learn More?

SQL Server licensing should not be a mystery, it’s important that you have a strong understanding of your software environment, including the backbone of the whole infrastructure. SQL Servers are so thoroughly implemented throughout the software environments of organizations that a simple mistake could easily be scaled up to mean millions of dollars in software auditing fines.

At MetrixData 360, we understand the importance of making sure that your SQL Server licensing is understood and maintained. Our expertise in software licenses has led to clients saving 20%-30% of spending on your software environment. If you’d like to find out how you can put money back into your IT department, you can contact us using the information below.

Book an Appointment with a SQL Server Licensing Expert Today

How SLIM 360 Slashed Office 365 Costs by $300k.

Posted on by Ben Tight

Optimizing costs for software and cloud contracts is a pressing challenge faced by organizations worldwide. Astonishingly, many businesses still need to recognize the significant savings that lie untapped within their Office 365 environment. 

While many businesses have embraced the advantages of Office 365, they often miss out on potential opportunities for substantial savings. These overlooked opportunities for cost efficiency can profoundly impact their bottom line.

Introducing SLIM 360, a revolutionary Software-as-a-Service (SaaS) tool designed to unlock maximum cost efficiency for Office 365 users. Organizations strive to optimize software and cloud contracts while maximizing savings.

Are you ready to experience the transformative power of SLIM 360? Embark on enhanced cost efficiency and improved productivity in your Office 365 environment. Let us explore how SLIM 360 empowered a mid-sized enterprise to reveal hidden cost savings, revolutionize operations, and reduce annual expenses by an astounding $300k.

What is SLIM 360?

What is SLIM 360?

SLIM 360 offers a comprehensive solution, empowering businesses to uncover hidden cost-saving opportunities and revolutionize their operations. SLIM 360 enables organizations to slash expenses by an astounding $300k per year with powerful features like the following:

  • Tagging engine for effective categorization
  • Identification of unused licenses
  • Streamlined license assignments
  • Proactive software asset management 

Learn more: SLIM 360: Spend 40% Less on Microsoft Licensing

What Case Study Has Been Done With SLIM 360?

Our featured company, an ambitious mid-sized enterprise, had already implemented some cost-cutting measures. However, they suspected that there was still untapped potential for further improvement. Seeking an innovative solution, they turned to SLIM 360 for guidance.

What are the Benefits of Using SLIM 360?

The Tagging Engine: the Power of Effective Categorization

One of SLIM 360’s standout features is its powerful tagging engine, which played a pivotal role in identifying cost optimization opportunities. Leveraging this tool, the company’s IT team swiftly identified services exclusively used by contractors. 

These users, responsible for managing the SAP environment, required email access solely for multi-factor authentication (MFA). With SLIM 360’s recommendation, the company seamlessly transitioned from E3 to Exchange Online and Azure AD for MFA purposes only, significantly reducing costs without compromising security or functionality.

Uncovering Unused Licenses

In an eye-opening revelation, the company discovered that it had been paying for several unused Visio, Project, and Power BI licenses. With SLIM 360’s powerful insights, they swiftly identified these dormant licenses and took decisive action to either reallocate them to active users or terminate them altogether. This proactive approach resulted in trimming excess costs and optimizing license utilization, generating substantial savings.

Uncovering Unused Licenses

Streamlining License Assignments for Efficiency

SLIM 360’s meticulous analysis also revealed instances of service accounts with improperly assigned licenses within the Office 365 environment. By rectifying these license assignments, the company significantly reduced unnecessary expenses. This streamlined approach reduced costs and ensured that every user had the appropriate level of access and functionality, enhancing overall productivity.

Proactive Software Asset Management

Beyond the specific strategies employed, SLIM 360 instilled a proactive software asset management mindset within the company. The organization maintained ongoing cost efficiency by continuously monitoring and optimizing Office 365 costs. SLIM 360 provided regular reports, identified potential areas for improvement, and offered actionable insights to drive further optimization.

Through the intervention of SLIM 360, our featured company achieved remarkable results, slashing costs by a staggering 15%, amounting to an annual savings of $300k. This case study serves as a testament to the vital importance of proactive software asset management in achieving optimal cost efficiency. By harnessing the power of SLIM 360’s robust features, organizations can unlock hidden savings, streamline their Office 365 expenses, and revolutionize their operations.

Learn more: 5 Tips for Controlling Your Microsoft 365 Budget

Proactive Software Asset Management

If your organization seeks to enhance cost efficiency within your Office 365 environment, SLIM 360 is the definitive solution. Experience the transformative power of SLIM 360 and unlock untapped savings today. For more about SLIM 360 and its capabilities, visit our website.

In an increasingly competitive business landscape, every penny counts. Embrace the possibilities of cost optimization with SLIM 360 and embark on a journey of substantial savings, improved efficiency, and enhanced productivity. Empower your organization with the tools to thrive in the modern digital era.

Revolutionize Software Asset Management

Posted on by Ben Tight

Organizations rely on software assets to drive return on investment. Which software tools do companies depend on to make light work?

  • Productivity tools.
  • Communication platforms.
  • Content management.
  • Email systems.
  • Operating systems.
  • Telecommunication tools.
  • Video conferencing.
  • Marketing campaign dashboards.
  • CRMs, and so much more!

Software asset management is an integral part of daily operations. But managing software assets can be a daunting task for many organizations. There are so many software licenses, vendors, and changing compliance regulations. So, managing software assets can be time-consuming and expensive.

Tech execs are often left at odds when negotiating software asset contracts. The rising software licensing and maintenance costs burn a hole in your IT budget. Did you know? You can negotiate software licensing while staying on top of software usage compliance.

 Don’t worry; you’re not alone. Many enterprises face these challenges and need help finding a solution. But what if there was a way to revolutionize software asset management? MetrixData 360 offers a solution that could change the game for your organization.

That is where Software Asset Management (SAM) comes into play. SAM is the practice of managing and optimizing software assets throughout their lifecycle. That takes place to reduce costs, improve security, and ensure compliance.

Revolutionize Software

How Can You Simplify Software Asset Management?

MetrixData 360 is a leading SAM solutions provider revolutionizing software asset management. No one else makes software asset management this easy for every business to access. MetrixData 360 bridges several barriers for their target customers, including:

Transparency: 

MetrixData 360 offers total transparency to support software usage policies. That lets companies see where they can either merge or drop licenses.

Customization: 

Software asset intelligence can adapt to fit an organization’s specific needs. That enables flexibility to manage their software assets optimally.

Cost Savings: 

Some licenses can be cross-functional across various operations. Why have Microsoft OneDrive, Google Workspace, and Dropbox managed file storage? Cost-effective time-saving tools are the only safe option. It is vital to reduce wasted storage.

Compliance: 

Metrix Data 360 ensures license compliance by tracking usage. We ensure that you only pay for licenses without which they cannot work.

Reporting: 

Here, companies access comprehensive reporting capabilities. That lets them generate detailed reports so they can optimize intelligent decisions easily.

But it wasn’t always this easy! The old and outdated manual process has undoubtedly put many businesses through the backburner. Some of these critical aspects of software asset management include:

Software Discovery

Back in the day, you could only check installed software by one-by-one. Also, did you know some companies are still relying on end-user reports? Metrix Data 360 automates instant scanning of all synced devices on a network. You can also get real-time version control updates. 

Inventory Management

Spreadsheet-based inventory management involves the manual entry of each device and software application.

Now, Metrix Data 360 speeds up inventory management tools. That includes tracking all of the following:

  • Software licenses.
  • License types.
  • License register.
  • Expiration dates.
  • Real-time metrics.

License Compliance

Before, relying on manual audits was the only way to ensure software asset compliance.

New standards allow advanced algorithms to detect the overuse or underuse of licenses. You can receive live notifications and reports to stay up to date.

Usage Tracking

Old methods relied on end-user reports and manual checks to prevent software abuse. Often, updates would be too late.

Today, usage tracking tools provide live company-wide data about overuse and license statuses.

Reporting

Years ago, manual data capture from various sources to generate reports was the norm.

Now, automated reporting tools that provide real-time data on:

  • Software inventory
  • Usage.
  • Compliance.
  • Version control
  • And any specific need.

Overall, new standards for software asset management streamline business operations. Automated tools enable accurate and real-time insight. That reduces the risk of wastage and immeasurable loss and increases competitive edge.

Learn More: IBM Licensing Costs: Tips for Lowering Costs and Maximizing ROI

How to Lead Software Asset Management

Establish Clear Policies: 

CIOs should establish clear policies for software asset management. Outline the company’s procedures for acquiring, tracking, and disposing of software. These policies should be regularly reviewed and updated as needed.

Use Automated Tools: 

CIOs can leverage automated software asset management tools to simplify tracking software licenses, usage, and compliance. These tools can reduce the time and effort required to manage software assets while improving accuracy and reducing the risk of non-compliance.

Conduct Regular Audits: 

Regular software asset audits help CIOs identify areas of non-compliance or inefficiency and make informed decisions about software purchases and licensing.  These audits should be conducted regularly and include an analysis of usage data to identify any areas of over- or under-licensing.

Implement Training and Awareness Programs: 

CIOs should implement training and awareness programs to ensure employees understand the importance of software asset management and their role in maintaining compliance. 

By implementing these strategies, CIOs can gain greater control over their software assets, reduce the dangers of non-compliance, and achieve optimal software asset management.

Learn More: How to Simplify your Microsoft 365 License Management

Implement Training and Awareness Programs

Why Choose MetrixData 360’s SAM Tools? 

MetrixData 360’s SAM tool is an essential part of IT excellence. 

  • We guard an organization’s software assets, enabling them to manage its licenses efficiently. 
  • We deliver accurate and up-to-date information about software licenses and usage. 
  • We ensure compliance with licensing agreements, avoiding costly penalties and legal issues. 
  • Plus, MetrixData 360’s SAM tool provides insights into software usage. We help organizations make informed decisions about software procurement and deployment.

In conclusion, MetrixData 360’s SAM tool is a game-changer for organizations looking to revolutionize software assets and how they work. Contact us to book a consultation.

2023 Microsoft Office 365 Price Increases

Posted on by Ben Tight

In 2023, Microsoft announced that it would be increasing the prices of its Office 365 plans for commercial customers. The new pricing structure will take effect on October 1, 2023, impacting businesses of all sizes.

What Does The Microsoft 365 Price Change Entail?

The new prices will vary depending on the plan and region, but some businesses could see their monthly costs rise by as much as 15%. The price increase is attributed to Microsoft’s ongoing investments in its cloud services, including Office 365. The company is adding new features and expanding its global infrastructure to meet the growing service demand.

Office 365 remains a cost-effective solution for many businesses despite the price increase. The suite offers many tools and features to help businesses improve their productivity and collaboration. Plus, it provides security and data protection that is hard to match with other solutions.

What Does The Microsoft 365 Price Change Entail?

With Office 365 Price Increases, What Are The Alternatives?

For businesses looking to save money, a few options are available. First, Microsoft offers a free version of Office 365, called Office 365 Business Basic, which includes a subset of the features found in the paid versions. Additionally, businesses can save money by buying multiple years of Office 365 at once, as the company offers discounts for customers who pay for multiple years in advance.

The price increase for Microsoft Office 365 in 2023 reflects the company’s continued investment in its cloud services. While it may be disappointing for some businesses, the cost increase is necessary to ensure that Office 365 remains a top-performing and secure solution. Businesses looking to save money on Office 365 have options like Office 365 Business Basic and buying multiple years in advance. Businesses need to reassess their Office 365 plans and consider adjusting their subscriptions to accommodate the new pricing structure.

Optimize Your Office 365 Spend with SLIM 360

In addition to the options mentioned above, businesses can also use tools like MetrixData 360’s SLIM 360 to optimize their Office 365 spend. SLIM 360 is a software tool that helps businesses manage and optimize their Office 365 subscriptions.

With SLIM 360, businesses can clearly understand their Office 365 usage and identify areas where they can cut costs or improve efficiency. The tool can also help businesses optimize their Office 365 licenses, ensuring that they only pay for the features and services they need.

Key Features of SLIM 360

Some of the key features of SLIM 360 include:

  • Usage tracking and reporting: SLIM 360 can track and report the usage of different Office 365 services and features, giving businesses insight into which services are being used and which aren’t.
  • License optimization: SLIM 360 can help businesses optimize their Office 365 licenses by identifying which users need which services and features and assigning the appropriate licenses.
  • Cost savings: By optimizing their Office 365 licenses and usage, businesses can reduce their Office 365 spending and save money.
  • Security and compliance: SLIM 360 can also help businesses ensure compliance with security and data protection regulations by providing visibility into their Office 365 environment.

Key Features of SLIM 360

When There’s a Microsoft 365 Increase, Make Use of Metrixdata 360’s SLIM 360

In conclusion, businesses facing the price increase of Microsoft Office 365 in 2023 can use MetrixData 360’s SLIM 360 tool to optimize their Office 365 spend. The tool can help businesses track and report on using different Office 365 services and features, identify areas where they can cut costs or improve efficiency, and ensure compliance with security and data protection regulations. With SLIM 360, businesses can ensure that they are only paying for the features and services they need and reduce their Office 365 spending. For more information on our SLIM 360. For other services, visit our website at www.metrixdata360.com.

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